2. Why do we hold and process personal data?
Friends of Fort Worden State Park may request from you, or you may volunteer to provide, your contact information, including your name, mailing address, phone number(s), social media and email address(es). We hold and process supporters' personal data for a number of reasons:
To keep a record of donations made and actions taken by our supporters and our communications with them
To send our supporters marketing information about our projects, fundraising activities and appeals where we have their consent or are otherwise permitted to do so
To support volunteers, such as during fundraising events
To support community-based fundraising and campaigning
To ensure we do not send unwanted information to supporters or members of the public who have informed us they do not wish to be contacted
Perform other functions as described at the time Friends of Fort Worden State Park collects information.
If you make a donation or a purchase with Friends of Fort Worden State Park, or otherwise provide us your information, the Friends of Fort Worden State Park may contact you from time to time about opportunities to make additional donations or purchases or to provide you information about upcoming programs or events.
3. When will we send you personalized marketing communications?
Friends of Fort Worden State Park will contact you for marketing purposes—for example, to keep you up to date on our programs, or let you know how you can support our projects—only where we have your consent.
We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work and the ways in which you would like to receive this information. We will not send you marketing material if you tell us that you do not wish to receive it. Instructions for how to do so are below (see “How to control what we send you or update your personal information”).
4. How and when do we obtain information about you?
Friends of Fort Worden State Park may obtain your personal data in the following circumstances:
a. When you give it to Friends of Fort Worden State Park: We will obtain your personal data directly when you make a donation, purchase an annual membership or commemorative pavers, sign up for one of our events, or when you communicate with us directly in some other way, such as signing our visitor guest book.
b. When the information is publicly available: We might also obtain personal data about individuals who may be interested in giving to charities or organizations like Friends of Fort Worden State Park.
5. What personal information might Friends of Fort Worden State Park collect?
Friends of Fort Worden State Park will only collect personal data about you that is relevant to the type of transaction or project you have engaged in with us.
For example, we may receive and retain personal information about you when you contact Friends of Fort Worden State Park to make a donation or sign up to any of Friends of Fort Worden State Park’s activities or online content (such as newsletters); or when you telephone, email, or write to us, or engage with us via social media channels. In each of these cases, the information we collect is relevant to the type of transaction you are entering into. Data such as your name email or postal address, telephone or mobile number will be necessary both to execute these transactions as well as to enable us to contact you for further engagement. Bank account or credit card details will be necessary to process any donations.
6. How will Friends of Fort Worden State Park use your personal data?
Friends of Fort Worden State Park will use your personal information for the following purposes:
a. For administrative reasons: Friends of Fort Worden State Park may contact you for reasons related to administering any donations you have made, the completion of commercial or other transactions you have entered into with us, or the activity or online content you have signed up for; to confirm receipt of donations (unless you have asked us not to do this), and to say thank you and provide details of how your donation might be used; in relation to correspondence you have entered into with us whether by letter, email, text, social media, message board or any other means, and to contact you about any content you provide; for internal record keeping so as to keep a record of your relationship with us; to complete sales transactions you have entered into with us; to implement any instructions you give us to with regard to withdrawing consent to send marketing information;
b. For marketing and fundraising: For example, to keep you up to date on our programs and events, or let you know how you can support our projects (only where we have your consent).
c. Analysis: to analyze and improve the activities and content offered by the Friends of Fort Worden State Park website to provide you with the most user-friendly navigation experience. We may also use and disclose personal information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
7. Will we share your information outside of the Friends of Fort Worden State Park?
Facebook and other Social Media Sites: We may also use your email address to match to your Facebook or other social media accounts in order to show you Friends of Fort Worden State Park content while you use those services. We only do this where you have consented to receiving marketing emails, either by opting in or by not opting out. In addition, we may also use your email address to link to Facebook or other social media sites in order to identify other users of these sites whom we believe would be interested in Friends of Fort Worden State Park.
There are two ways to prevent this use of your data. You can either update your consent preferences directly with us at Friends of Fort Worden State Park (see below, “How to control what we send you or update your personal information”) or via the social media sites: Facebook: https://www.facebook.com/help/568137493302217
Updating your preferences with Friends of Fort Worden State Park will not guarantee that you never see Friends of Fort Worden State Park content on social media, since the social media site may select you based on other criteria.
Where legally required: We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).
8. How long will Friends of Fort Worden State Park keep your personal information?
We will hold your personal information on our systems only for as long as you continue to provide your consent. Beyond that, we will hold your information only for as long as necessary to comply with our legal and regulatory obligations—such as, for example, to provide documentation on funding sources in connection with a review or audit of our compliance with U.S.C. Sec. 501(c)(3).
If you request that we stop sending you marketing materials, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
9. How to control what we send you and update your personal information
The accuracy of your information is important to us. We want to ensure that we are able to communicate with you in ways that you are happy with, and to provide you with information that is of interest.
You may amend your contact preferences for newsletters or can opt out of marketing emails at any time by clicking the unsubscribe link in any marketing email from Friends of Fort Worden State Park, or by emailing us at FFWcontactus@fwfriends.org.
10. How Friends of Fort Worden State Park keeps your data safe
We ensure that there are appropriate technical controls in place to protect your personal details. For example, our online forms that ask for personal information are stored on networks that are password-protected and routinely monitored. Laptops are not used to store sensitive personal information unless they are both password protected or encrypted. All sensitive personal data is stored on a secure database, to which only a limited number of our staff have access. It is deleted when no longer needed by us.
11. Friends of Fort Worden State Park Cookies Policy
How to manage and delete cookies: If you wish to restrict or block the cookies set by the Friends of Fort Worden State Park website, you can do this through your computer or device’s browser settings. The Help function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies.
Please be aware that restricting cookies may affect the functionality of the Friends of Fort Worden State Park website.
If you visit our website as an anonymous visitor (e.g. you switch off cookies), Friends of Fort Worden State Park may still collect certain information from your browser, such as the IP address (which uniquely identifies a computer or other internet device).